Complete Enterprise Document & Content Management Solution
Increase your company's performance while working with documents, texts and files. Exclude the necessary time for finding the document templates, for searching the clients and suppliers documents (contracts, bills, addenda, proceedings, conventions etc ) or the internal ones (records, requests, already-made documents useful for templates of the same type of file or area). Eliminate the necessary time for re-doing the lost / destroyed documents.
According to PwC and Gartner
80% of the information is found in circulated documents
On average, a document is copied 19 times
For every 3 lei used to create a document, management spends 9 lei to mange it
60% of employees spend more than 1 hour recreating documents that already exist
Companies sped over 60 lei to file a document
360 lei cost to find a document filed wrong
660 Lei is the cost to reproduce a lost document
7.5% of the documents are lost and 3% are filed wrong
Professionals spend up to 15% of the time reading the information and up to 50% of their time looking for it
Here are few available features:
Easy of use, Anywhere
Web access and mobile document management capabilities; Intuitive User Interface with drag & drop functionalities;
Fast access. Fast processing
Fast access to all working documents. Immediate finding of documents using complex criteria and devices; Multi-core / cluster processing support
Multilanguage
Documenta is available in English, Romanian, German, Hungarian, Spanish, Italian, French, Russian, Turkish, Dutch, Polish, Norwegian and Danish. The OCR engine can recognize and read up to 150 languages.Document control
Documenta guarantees self-versioning of documents and control of simultaneous access to them with check-in and check-out functionality.
Centralized Storage
From paper documents to data records, Documenta can manage all types of documents from many different sources. Digital file cabinets are used to sort everything in one central document pool. You no longer have to wonder where your important documents are.
Scan and Archive / OCR
Electronic document archive: compatible with all desktop scanners and all-in-one printers; Text recognition in scanning (OCR)
Compliance
Documenta is an easy and practical solution that helps organizations and related businesses fulfill the documentation requirements associated with quality regulations and standards.
Metadata
Managing Documents and Information not by Where it is but by What it is!This metadata-driven approach is comprehensive, from navigation, to access permissions, workflow and replication.
Registry
Within the system, one can define documents registries ‐ eg: the input‐output generic registry, the contracts registry, departmental registries etc ‐ and access rights upon them. Users, according to the rights they have, may automatically register the documents ‐ in‐and‐out number.General Diagram:
